ShiftPixy collects, receives, maintains, and uses the Personal Information of current and former employees for the following business purposes:

  1. To comply with state and federal law and regulations requiring employers to maintain certain records (such as immigration compliance records, personnel files, wage and hour records, payroll records, accident or safety records, and tax records);
  2. to process payroll;
  3. to maintain commercial insurance policies and coverages, including for workers’ compensation and other liability insurance;
  4. to manage workers’ compensation claims;
  5. to administer and maintain group health insurance benefits, 401K and/or retirement plans;
  6. to manage employee performance of their job duties;
  7. to conduct workplace investigations (such as investigations of workplace accidents or injuries, harassment, or other misconduct);
  8. to evaluate job applicants and candidates for employment or promotions;
  9. to obtain and verify background checks on job applicants and employees;
  10. to evaluate, make, and communicate decisions regarding an employee’s employment, including decisions to hire, terminate, promote, demote, transfer, suspend or discipline;
  11. to communicate with employees regarding employment-related matters such as upcoming benefits enrollment deadlines, action items, availability of W2s, and other alerts and notifications;
  12. to grant employees access to secure Company facilities and maintain information on who accessed the facility;
  13. to implement, monitor, and manage electronic security measures on employee devices that are used to access Company networks and systems; and
  14. to engage in corporate transactions requiring review of employee records, such as for evaluating potential mergers and acquisitions of ShiftPixy.

ShiftPixy collects, receives, and maintains the following categories of Personal Information of current and former employees for the above business purposes as referenced by number:

Business Purpose
Personal Identifiers
Name, alias, postal or mailing address, email address, telephone number, social security number, driver’s license or state identification card number, passport
1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11
Physical Characteristics or Description
Eye color, hair color, hair style, height, weight, built, tattoos, piercings
4, 6, 7
Financial Information
Bank account number, credit card number, debit card number, or other financial account information
1, 2
Protected Classifications
Race, ethnicity, national origin, sex, gender, sexual orientation, gender identity, religion, age, disability, medical or mental condition, military status, familial status, language
1, 2, 7
Pre-Hire Information
Job application, resume, background check results, drug test results, job interview notes, and candidate evaluation records
1, 2, 6, 7, 8, 9, 10, 14
Professional or Employment-Related
Personnel file, new hire or onboarding records, I-9 forms, tax forms, time and attendance records, nonmedical leave of absence records, workplace injury and
safety records, performance evaluations, disciplinary records, training records, licensing and certification records, compensation and health benefits records, and payroll information and records
1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 14
Medical and Health Information
Doctor’s notes for absences or work restrictions, medical leave of absence records, requests for accommodation, interactive process records, and correspondence with employee and his/her medical or mental health provider(s) regarding any request for accommodation or medical leave of absence, as well as post-hire drug test results
1, 3, 4, 5, 6, 7, 10, 14
Biometric Information
Fingerprints, retina scans
Education Information
Transcripts or records of degrees and vocational certifications obtained
1, 6, 7, 8, 10, 14
Visual, Audio or Video Recordings in the Workplace
Surveillance cameras or pictures of employees taken in the workplace or at a Company function or event
4, 6, 7, 10, 12, 14
Facility Access Records
Information identifying which employees accessed secure Company facilities and at what times using their keys, badges, fobs or other security access method
3, 4, 6, 7, 10, 12
Geolocation Data
IP address and/or GPS location (latitude & longitude) recorded on Company-issued computers, electronic devices, and vehicles, as well as timekeeping applications on cell phones that employees use to clock in and out and that log the geographic location at which each time entry was made
4, 6, 7, 10, 13
Internet and Network Activity
Internet or other electronic network activity
information on Company-issued computers and electronic devices, including browsing history, search history, and usage history
6, 7, 10, 13
Mobile Device Security Information
Data identifying employee devices accessing Company networks and systems, including cell phone make, model, and serial number, cell phone number, and cell phone provider
6, 7, 13